Usage guide

What TripPlan is

TripPlan is a website (not a mobile app) that builds a travel dossier: a document with everything you need to prepare and run a trip, plus a set of free planning tools that work on their own, without creating a trip first.

It's free and doesn't require signing up: you can plan an entire trip as a guest, saved only in your browser.

It exists in Spanish (the whole product) and in English (part of the product; see the “Language” section at the end).

Creating a trip

It starts at “Plan your trip”, a short seven-step questionnaire:

• Destination — written freely (“Japan”, “Rome and Florence”, “Iceland”...). If it's too broad, TripPlan asks you to narrow it to one or more areas or cities.
• Who's travelling — solo, as a couple, with family or with friends.
• When — an exact date or just the approximate month, and the length of the trip.
• Spending level — tight, balanced or comfortable, each with a hint of what it means.
• What you're after — type of trip: relax, culture, adventure, beach, nature, food, road trip, family or romantic (several at once).
• Accommodation — what type you prefer (hotel, apartment, hostel, campsite, motorhome, staying with family).
• How you picture it — a discovery card with adjectives and styles to fine-tune the result.

From your answers, TripPlan generates the dossier automatically. While it's being prepared, the screen says so, and it takes a few seconds.

You can also reach this questionnaire with the destination already filled in from other tools (the “Where should I travel?” recommender, the “What kind of traveller are you?” quiz, a themed route, a “Travel to…” guide, or the budget calculator): in those cases, the first step arrives already answered.

The travel dossier

This is the core document. You read it by swiping between pages, like a magazine, not scrolling a long list. Depending on the trip, it can include:

• Summary: destination, dates, travellers, departure city and estimated total budget.
• Estimated budget: broken down by spending category.
• Getting there: an estimated journey time (calculated from distances, not a real flight timetable) and, when data is available, indicative flight prices — the cheapest other travellers have found in recent days, with a link to search for the real flight.
• Getting around: whether it's worth renting a car at the destination, with a link to compare prices.
• Recommended accommodation: suggested area and type of accommodation, with a link to search for somewhere to stay.
• A chapter per city on the trip, with places to see (each with its reason), tips from locals, common mistakes, local customs, basic phrases with a button to listen to them, places confirmed on OpenStreetMap (“Verified on the map”), and recommended photo spots.
• Nearby getaways: day trips by car from the base city, verified by real distance (between 3 and 27 km in a straight line) and by being smaller than the base; up to 2 per city, with a link to Auto Europe for the car.
• History and trivia about the destination, with a note that it's told from the AI's general knowledge, not an academic source.
• Documentation: a reminder to keep your passport, visas and insurance handy.
• Preparations and packing: recommendations based on climate, length and transport, with a reminder to always check visas and vaccines with the official source.
• What's worth buying at the destination.
• Alerts for your trip: if there's an active alert affecting your destination or dates (strikes, weather, requirements…), it shows up here with its text, dates and source. Only current alerts appear; they disappear on their own once they expire.

Also inside the dossier

• Your photos: you can add your own photos to any place on the trip.
• Mark as visited: every place has an “I've been here” / “Visited” button.
• Search: a box to search a place or “where to eat” within your own dossier.
• Trip map.
• Read in the other language: if your dossier is in Spanish, a button to request it in English (and vice versa).

Your day-by-day itinerary (“Your days”)

A separate screen where you place the dossier's spots on the days of your trip, however you like, with no time required. It also includes:

• Walking or cycling routes: when a day has 2 or more places in the same city, TripPlan offers to open the route directly in Google Maps, with the stops already placed (in legs of up to 5, because a phone's Maps app doesn't accept more waypoints).
• Weather forecast per day, when available.
• Active alerts affecting that specific day are also flagged here.

Save, share and print

• Save as PDF / Print: the dossier can be exported to PDF from your own browser.
• Share: generates a link so someone else can see the same dossier. Whoever receives it can copy it into their own account.
• My budget and Your itinerary: shortcuts from the dossier's header.

Account and “My trips”

You don't need an account to use TripPlan: without one, your trips are saved only in the browser where you created them, and are lost if you clear your browser data or switch devices.

With an account (email and password, no Google or other sign-in), your trips are kept and travel with you across devices. In “My trips” you can view, edit, duplicate or delete each one, and see what stage it's in (creation, planning, preparing, booked, travelling, completed).

“Settings” is today, mostly, the screen for your account (sign in, create an account, see who you are).

Free tools

Accessible from the menu, no trip required. Each one is a standalone page:

• Packing checklist — generates a list of what to bring based on trip type, climate, length and who you're travelling with. It saves itself on your device, you can add your own items, and you can download it as a PDF.
• Visa and documentation — explains what to check before travelling and where to confirm it.
• Flight compensation — a step-by-step calculator (what happened, your flight's details, scope) that estimates whether you're owed compensation under EU Regulation 261/2004. It's an indicative estimate, not a guarantee.
• Where should I travel? — a recommender: based on your answers it suggests destinations, explains why they fit, and lets you discard the ones you're not interested in.
• What kind of traveller are you? — a short quiz that gives you a traveller profile and destinations that match your style.
• What does a trip cost — a budget calculator by destination, days and people, using the same calculation engine as the full dossier.
• Schengen 90/180 calculator — log your stays in the Schengen area and calculate how many days you have left on a given date, and when you regain room.
• Digital nomad kit — three tools in one: the Schengen calculator, the time-zone difference between two places (with the hours of reasonable overlap), and a cost-of-living estimate (note: it's a TripPlan estimate, not a real-time verified figure).
• Split trip costs — splits expenses among several participants and works out who owes whom.
• Routes by passion — a catalogue of 28 themed routes (Camino de Santiago, Route 66, northern lights, safaris, castles, etc.), each with its stops and the reason for each one; from there you go straight into planning it.
• Who to book with — shows, when there are active partners, which companies you can book a car, activities, or handle a flight claim with (today: Logitravel, Compensair, Auto Europe and KKday), explaining what each one is for.

Destination guides (“Travel to…”)

Destination guides already prepared for 10 countries: Japan, Italy, Spain, Greece, Thailand, Portugal, France, Mexico, Morocco and Iceland. Each one summarises how much it costs and when to go, with links to the related tools.

Blog

There are 3 articles published today:

• “How many days do I need for a trip? How to decide” (Spanish only)
• “The Schengen area: which countries make it up, and how to calculate the 90 days in 180” (Spanish only)
• “Delayed or cancelled flight: what you're owed and how to claim it” (Spanish only)

Language: what exists in English, and what doesn't

These have an English version: the homepage, the create-trip questionnaire, the full dossier, “Your days”, “My trips”, Settings, the “Where should I travel?” recommender, routes by passion, “What kind of traveller are you?”, visa and documentation, the digital nomad kit, the Schengen calculator, the flight compensation calculator, the packing checklist, split costs, and the budget calculator.

Still Spanish-only, for now: the blog, the “Travel to…” guides, and the legal pages (privacy and terms of use).

How it's funded

TripPlan doesn't charge to use it. When it recommends a partner for booking something (a car, accommodation, activities, or handling a flight claim), it says so explicitly, flagged as a sponsored link. No accommodation, airline or recommended place pays to appear in the dossier: only the partners listed in “Who to book with” earn a commission on what's booked through their link.